Democratising Planning and Portfolio Data for Collaborative Project Success
The construction industry might have been undergoing a digital revolution in recent years, but unlocking the full potential of data remains a challenge. In a recent webinar hosted by Acumine, industry leaders from McLaren Construction, Lendlease, and Elecosoft (Asta Powerproject) discussed how construction businesses can leverage data to drive efficiency, trust, and smarter decision-making. Here’s a breakdown of the key takeaways from the session.
The Challenge: Unlocking the Value of Construction Data
Acumine’s co-founder Alistair O’Reilly described how the industry has come a long way over the many years he’s worked in the industry – from paper-based drawings and PDF schedules – yet many organisations still struggle with data silos.
While tools like BIM, AI, and Power BI have transformed the way data is captured, their full potential is often left untapped due to fragmented systems. The discussion underscored the importance of integrating data sources to provide real-time, accessible insights for project teams at every level.
“There is so much information now flowing through, the ability to decipher that and make really accurate decisions in a timely manner is probably .. one of the biggest challenges we’re really facing”
Matt Warren, Lendlease
McLaren’s Journey: From Spreadsheets to Power BI
Brendan Johnson, Director of Planning at McLaren Construction, shared his experience in revolutionising planning processes. Historically, project updates relied on Excel-based macros, but as McLaren took on more complex projects, the need for a centralized, real-time reporting system became evident. By working with the Acumine team to integrate the Build Intelligence methodology with Asta Powerproject, Vision and Power BI, McLaren has been able to:
- Improve project transparency across teams and stakeholders
- Increase trust in data through automated, real-time reporting
- Enhance forecasting accuracy using lead indicators and performance trends
The Shift from Historical to Predictive Analytics
One key theme was the industry’s move towards predictive analytics. Matt Warren from Lendlease highlighted how the ability to forecast project risks and performance has become critical. Rather than simply reporting on past progress, data now enables teams to anticipate challenges before they escalate.
Acumine’s co-founder Daniel Maddocks emphasized that successful digital transformation is not just about technology—it’s about aligning data with business processes. Investing in a well-structured data platform ensures that organisations can move from retrospective analysis to proactive decision-making.
Mark Chapman from Elecosoft reflected on what he had learnt over his years working across different continents and industries, and that there’s still a full spectrum of attitudes towards the shift to digital technology. In his experience, it’s important to bring people on board early, ensure they understand how to get the most from the technology, and provide assurance that they can start to trust the data, as that’s the key obstacle many people face.
Short-Term vs. Long-Term Planning: Finding the Balance
Matt Warren drew an interesting parallel between construction planning and logistics, using Amazon deliveries as an analogy. Just as consumers expect real-time tracking of their parcels, construction teams need immediate access to reliable short-term data. Historically, planning has focused on long-range project timelines, but the industry is now recognising the value of short-term activity tracking to optimize daily site operations and prevent bottlenecks.
The Role of AI and Automation in Construction Planning
The panel also explored the future of AI in construction planning. While AI won’t replace human expertise, it will play a crucial role in augmenting decision-making, automating routine tasks, and improving forecasting accuracy. Matt summarized it well: “AI won’t control us—it will assist us.”
For McLaren, the transition to a digital-first planning approach means moving beyond manual data processing to an intelligent, integrated ecosystem. The benefits are clear: fewer delays, more accurate forecasting, and increased project confidence at every level of the organisation.
Key Takeaways: A Roadmap for the Future
- Trust in Data is Key: Organisations must shift from fragmented spreadsheets to integrated, real-time reporting tools to improve trust and collaboration.
- Predictive Analytics is the Future: Forecasting risks and opportunities ahead of time will be a game-changer in construction project management.
- Short-Term Planning Matters: Daily activity tracking and agile decision-making are just as important as long-term project schedules.
- AI and Automation Will Assist, Not Replace: Leveraging AI for data analysis and decision support will enhance productivity and accuracy across the board.
The construction industry is at a pivotal moment, and those who embrace digital transformation will gain a competitive edge. The journey may require a cultural shift, but as McLaren’s success story and our experts proved, the benefits far outweigh the challenges.
To find out more about how Acumine’s Build Intelligence platform can help you democratise your data, click here.
Many thanks to our panelists:
An industry experienced business advisor with a 25+ year career in construction and technology, working in commercial leadership roles for Enterprise Software, Data and Information Management organisations in the UK and global built environment.
Matt Warren is Head of Digital Engineering at one of the world’s leading developers and contractors Lendlease. Matt is a visionary leader dedicated to refining the company’s digital delivery practices to meet the evolving needs of diverse clients, notably in the UK public sector. His strategic initiatives drive efficiency and sustainability, reshaping the future of digital construction and infrastructure and the products that Lendlease delivers to their client base.
With 28 years experience of planning and delivering civil, building, rail and marine projects internationally under his belt, Mark continues to be a Construction technology innovator and leader in development and deployment of value driven solutions,
Co-founder of Acumine, with 19 years in Construction with senior roles at Kier and Laing O’Rourke, covering Strategy, Operations, Delivery, Work Winning, Digital Engineering and BI.
Co-founder of Acumine and a construction business intelligence consultant with practical experience of building BI solutions at both the project and executive level, backed by an operational & engineering background and an education in construction project management. 20 years in Construction with senior roles at Kier and Skanska.
